22 Essential Beach Wedding Checklist Items You Can’t Skip

So, you’re planning a beach wedding? First off, congrats—you’re officially living the dream! There’s something undeniably magical about saying “I do” with sand between your toes and the sound of waves crashing in the background. But let’s be real: beach weddings come with their own set of challenges. Between the wind, the sand, and the unpredictable weather, you’ve got to be prepared. That’s why I’ve put together this 22-point beach wedding checklist to make sure your big day goes off without a hitch (well, at least without any major ones).

Whether you’re going for a barefoot bohemian vibe or a sleek coastal-chic affair, this guide covers everything from permits to flip-flop-friendly footwear. And because I’ve been there—yes, I once watched a gust of wind send a bridesmaid’s dress flying like a runaway kite—I’ll share some hard-earned wisdom along the way. Ready to dive in? Let’s get started!

1. Secure Your Beach Wedding Permit

Before you start dreaming about sunset vows, check if your dream beach requires a permit. Many public beaches have strict rules about weddings, and the last thing you want is a ranger politely (or not so politely) asking you to pack up mid-ceremony. Some beaches even have designated wedding spots, so do your homework early.

Pro tip: Apply for permits months in advance. Popular spots book up faster than a Taylor Swift concert, and you don’t want to be stuck with Plan B (aka the parking lot next to the beach).

2. Choose a Wind-Resistant Wedding Dress

Let’s talk about the dress. That flowing, ethereal gown might look stunning in the boutique, but on a windy beach? It could turn into a sail. Opt for lightweight fabrics like chiffon or lace, and consider a fitted silhouette or a shorter hemline. And for the love of all things bridal, skip the cathedral-length veil unless you want to recreate a scene from Gone With the Wind.

I learned this the hard way when my best friend’s veil nearly took out a groomsman. Lesson: wind is not your friend.

3. Provide Shade for Guests

Sunburned guests are grumpy guests. Unless you’re aiming for a lobster-red wedding party, rent some chic sailcloth tents or bamboo umbrellas. Bonus: shade doubles as a windbreak and a place to hide from rogue seagulls (those things are fearless).

FYI, if you’re getting married at high noon, shade isn’t just nice—it’s non-negotiable.

4. Go Barefoot (Or Choose Beach-Friendly Footwear)

Heels and sand don’t mix. Like, at all. If you’re not going barefoot, consider flat sandals, espadrilles, or even bedazzled flip-flops. Your bridal party will thank you when they’re not sinking into the sand like they’re in quicksand.

Personal anecdote: I once saw a bridesmaid lose a stiletto to the ocean. It washed ashore two hours later. True story.

5. Waterproof Your Makeup

Sweat, salt spray, and happy tears—your makeup has a lot to endure. Invest in waterproof everything, especially mascara (unless you’re going for the “raccoon chic” look). A setting spray is your BFF here, and matte finishes hold up better than dewy ones in humidity.

Rhetorical question: Why do you think mermaids never wear makeup? Because it’s impossible to keep it intact near water.

6. Skip the Paper Programs

Paper programs + ocean breeze = confetti disaster. Use a chic wooden sign, a chalkboard, or even a digital QR code (hey, it’s 2024). If you must have paper, weigh it down with seashells or opt for heavier cardstock.

IMO, this is one of those “learn from others’ mistakes” moments. Like the time I watched an entire stack of programs take flight during the processional. Spoiler: it was not poetic.

7. Have a Backup Plan for Weather

Beaches are gorgeous… until they’re not. Rain, wind, or even an unexpected heatwave can derail your day. Book a nearby indoor venue as a backup, or rent a stylish tent that can handle a sudden downpour. Trust me, your hair (and your guests) will appreciate it.

Pro tip: Check the historical weather data for your date. If it’s hurricane season, maybe rethink that beach in Florida.

8. Pack a “Beach Wedding Emergency Kit”

This isn’t your average emergency kit. Think: sunscreen, baby powder (for sandy feet), hair ties, static spray, and a mini sewing kit for wardrobe malfunctions. Throw in some blotting papers too—because shiny faces aren’t a vibe in photos.

Personal must-have: a handheld fan. You’ll be the hero of the day.

9. Opt for Windproof Decor

Candles? Cute, but pointless if they won’t stay lit. Heavy centerpieces? Nope, they’ll topple like dominoes. Go for driftwood, lanterns with weighted bases, or potted succulents. And if you’re using fabric, secure it with fishing weights (yes, really).

Rhetorical question: Ever seen a tablecloth take off like a kite? It’s equal parts hilarious and tragic.

10. Hire a Sound System (Or Go Acoustic)

Waves are loud. Like, “drown out your vows” loud. If you’re not mic’d up, your guests will miss the entire ceremony (awkward). Rent a portable sound system or opt for acoustic instruments that project well, like guitars or drums.

FYI, “just speaking louder” is not a solution. I’ve tried. It ends with sore throats and confused guests.

11. Plan for Sand-Free Seating

No one wants to sit on a sandy chair. Provide cushions or towels for guests to wipe down their seats, or rent chairs with fabric covers that shake out easily. Bonus points if you set up a foot-washing station nearby.

Pro tip: White chairs show sand the least. Dark colors? Not so much.

12. Serve Refreshing, Hydrating Drinks

Hot sun + salty air = dehydration central. Skip the heavy cocktails and offer spritzers, coconut water, or infused water with citrus and mint. And for the love of all things holy, keep the drinks cold. No one wants lukewarm champagne.

Personal favorite: A “signature” pineapple spritzer. It’s basically vacation in a glass.

13. Choose a Beach-Savvy Photographer

Not all photographers know how to work with blinding sunlight or shifting sand. Hire someone with beach wedding experience, and ask to see their portfolio for shots at high noon (the hardest lighting to work with).

Rhetorical question: Why do you think mermaids never wear makeup? Because it’s impossible to keep it intact near water.

14. Skip the Aisle Runner

Aisle runners + sand = tripping hazard. Unless you’re into slapstick comedy, ditch the runner and embrace the natural sand aisle. If you must define the path, use flower petals or seashells instead.

True story: I once saw a bride face-plant because of a rogue aisle runner. The photos were… memorable.

15. Protect the Rings (And the Ring Bearer)

Sand gets everywhere. Including ring boxes. Have the best man or maid of honor hold the rings until the last second, or use a weighted box that won’t blow away. And if your ring bearer is a toddler? Maybe skip the real rings and use decoys.

Pro tip: Silicon ring holders are a game-changer for beach weddings.

16. Time Your Ceremony Right

Midday sun = squinty faces and harsh shadows. Aim for early morning or late afternoon (“golden hour”) for the best lighting. Plus, you’ll avoid the hottest part of the day, which is a win for everyone’s sanity.

Rhetorical question: Ever seen a groom faint from heatstroke? It’s not the grand exit you’re hoping for.

17. Warn Guests About the Dress Code

“Beach formal” is not self-explanatory. Clarify whether guests should wear sandals, sundresses, or actual shoes. And remind them to avoid stilettos (unless they enjoy walking like a newborn giraffe).

Personal pet peeve: Guests who show up in ski jackets because they “didn’t know it was outside.” Sigh.

18. Secure Your Arch or Chuppah

That beautiful arch won’t stay upright on its own. Use heavy bases, sandbags, or even bury the legs deep in the sand. And for the love of Pinterest, skip the balloons unless you want to pollute the ocean.

Pro tip: Driftwood arches are sturdy and Instagram-worthy.

19. Plan for Bugs (Yes, Really)

Sandflies and mosquitoes love weddings almost as much as your Aunt Linda. Set up citronella torches or provide bug spray in cute baskets. Trust me, your guests will appreciate it more than the open bar.

Personal hack: Lavender oil doubles as a bug repellent and a calming scent. Win-win.

20. Keep the Cake Covered

Sand + cake frosting = a gritty, unpleasant surprise. Keep the cake indoors until serving time, or use a covered display. And maybe skip the whipped cream—it melts faster than your resolve to stick to a diet.

Rhetorical question: Why do you think mermaids never wear makeup? Because it’s impossible to keep it intact near water.

21. Assign a “Shoe Collector”

Guests will inevitably kick off their shoes. Assign someone (maybe a helpful cousin) to gather them post-ceremony so no one leaves barefoot. Pro move: Provide a labeled basket or a designated “shoe zone.”

Personal anecdote: My cousin lost a $200 sandal this way. We found it six months later. Oops.

22. Relax and Enjoy the Moment

At the end of the day, something will go wrong. Maybe the wind messes up your hair, or a seagull photobombs your first kiss. But guess what? Those become the best stories. So take a deep breath, soak it all in, and remember why you’re here—to marry your favorite person in one of the most beautiful settings on earth.

Final thought: The best weddings aren’t perfect. They’re joyfully messy.

And there you have it—your ultimate beach wedding checklist! Whether you’re battling wind, sand, or overly enthusiastic seagulls, these tips will help you pull off a day that’s as smooth as a seaside breeze (well, mostly). Now go forth, plan wisely, and don’t forget the sunscreen. 🙂